All members of the West Carrollton High School Marching band MUST attend Band Camp. This year, we are going to an “away” camp at the University of Rio Grande in Rio Grande, Ohio. (Southeastern Ohio, near Gallipolis) Band Camp is a very rewarding experience that students will remember for years to come.

At Band Camp, the Marching Band learns many routines, drill and music. It is hard work. At the same time, there are activities to break up the day that are fun for the entire group. All members of the Marching Band are required to attend all rehearsals and activities while at Band Camp. Band Camp ($200) and all previously owed fees must be paid on or before Wednesday, July 22, 2009 to continue participating in Marching Band. There is no time to deal with money issues at the last minute on the day we leave for Band Camp. We leave for Band Camp at 11:00 a.m. on Sunday, July 26, 2009 from WCHS. Please report no later than 10:00 a.m. to load instruments, luggage and gear, then board the bus(es). *Please refer to fee schedule on web site.

BAND CAMP FACILITIES AND ACTIVITIES

Students will room in air conditioned dormitories on the campus of the University of Rio Grande. All rehearsals and activities take place on the campus. Students are, under ANY circumstances, NOT to leave the campus or be separated from the group for any reason. The Marching Band Staff and parents attending to chaperone supervise all meals, rehearsals, activities and in the dormitories

Included in this packet is a ample schedule that outlines the daily activities. This is subject to change according to meal times given, weather, etc. Proposed evening band activities will include but not be limited to a general meeting, a pool party, a dance/social night, a pizza party and a candlelight ceremony inducting new members and honoring the seniors.

MEALS

All meals are served in the air-conditioned Rio Grande student cafeteria and all three meals are buffet style. There are always many choices at every meal for students to enjoy and all are encouraged to go back for seconds and thirds as they desire. All students need to eat at EVERY meal at Band Camp as the students and staff work hard and need their nutrition. Band Camp is NOT the time to go on a diet. The Marching Band Staff and student leaders try to ensure all students eat sufficiently at every meal.

MEDICATIONS

Students who take daily medications will need to check them in with our staff. It is the student’s responsibility to get the medications at the appropriate time. This includes ALL medications, even aspirin, etc. Students will need to have a medication release form for EACH medication taken. For example, if you take 4 medications, you need 4 forms.

FORMS

PLEASE TURN IN THE FOLLOWING FORMS AS SOON AS POSSIBLE:

(These forms must ALL be turned in PRIOR TO LEAVING FOR BAND CAMP)

1. PHYSICAL FORM – you NEED a physical for Band Camp. Any physical dated July 26, 2008 or later is considered current. (within last calendar year)

   NOTE: W.C. 2009 – 2010 School Physicals are scheduled for Thursday, July 23, 2009 from 6:00 – 8:00 p.m. The physicals will be given at the high school at a reasonable fee.

2. School EMA form
3. Rio Grande EMA form (EMA forms allow for treatment if needed)
4. Medication Release Form(s) – allows medication to be given (ONE for each)
5. Immunization Record – required by Rio Grande
6. Field Trip Permission Slip – will be good for all travel in 2009 – 2010

RULES

All West Carrollton High School and District rules including the student code of conduct still apply at Band Camp. If a rule is broken at camp, it is just like breaking one at school, making Band Camp an extension of school. In addition, the University of Rio Grande has its own set of rules that must be followed.

NO harassment, hazing, bullying, fighting or intimidation is tolerated at Band Camp at ANY time for ANY reason by ANY band member. It is, in fact, ILLEGAL. Students violating this rule will be removed at once and sent home to face disciplinary action from the school.

Appropriate behavior is required at ALL times with the Band. Band members represent themselves, their family, the West Carrollton High School Marching Band, West Carrollton High School and the City of West Carrollton. Band members are expected to, at all times, exhibit exemplary standards of attitude, behavior, effort, reliability and performance.

*For additional West Carrollton Marching Band rules and procedures, refer to the 2009 West Carrollton Band Handbook and the West Carrollton School District Code of Conduct.

IMPORTANT INFORMATION – UNIVERSITY OF RIO GRANDE

MAILING ADDRESS: West Carrollton Band – (insert student’s name) C/O Rio Grande University 218 North College Avenue Rio Grande, OH 45674

DIRECTIONS: The University of Rio Grande is located between Jackson and Gallipolis, Ohio. Take US-35 East to the Rio Grande exit. Turn RIGHT off the exit ramp and follow the road to the campus.

TELEPHONE: FOR EMERGENICIES ONLY (740) 245-7725 or (740) 245-7724 NO personal calls

SAMPLE DAILY SCHEDULE

(subject to change due to meal times given this year, weather, etc.)

• 7:10 Assemble for warm-up and stretching
• 7:30 Breakfast
• 8:45 March to field
• 12:30 Lunch
• 1:30 Sectionals/Full Band Music Rehearsals/Free time & Pool time
• 5:30 Assemble for Dinner
• 5:45 Dinner
• 7:00 Field Rehearsal
• 9:00 Evening Activity
• 11:00 All in rooms (Outside doors locked)
• 11:30 LIGHTS OUT

QUESTIONS/COMMENTS/CONCERNS

Bill Dixon (Band Director)

bdixon@wcsd.k12.oh.us OR 859-5121 Ext. 7776

IMPORTANT

Please contact Mr. Dixon immediately (see above) if status for marching band changes.